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Oracle Financials Cloud: Payables 2024 Implementation Professional Sample Questions (Q19-Q24):
NEW QUESTION # 19
While processing an expense report, the system placed a payment hold on the expense report. What are the two ways to release payment holds?
- A. The expense auditor can manually release the payment hold in a discretionary manner.
- B. Payables Manager can release payment holds in Payables.
- C. The employee can manually release the hold from the notification.
- D. Expenses automatically releases holds when receipts are received or waived.
- E. The employee's supervisor can manually release the hold from the notification.
Answer: A,D
Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, when an expense report is placed on payment hold, there are specific methods to release these holds:
* Manual Release by the Expense Auditor (Option A):
* Process:
* The expense auditor navigates to the Audit Expense Report page.
* From the Actions menu in the header, selects Release Hold.
* Outcome: This action releases the payment hold on the entire expense report, changing its status to Pending Payment.
Reference: Audit Actions
Automatic Release by the System (Option C):
Process:
The system monitors the status of required receipts for the expense report.
If receipts are received or waived, the system automatically releases the payment hold.
Outcome: The expense report progresses to the next stage in the payment process without manual intervention.
Reference: Expense Report Payment Hold Rules
Clarifications on Other Options:
Option B: The employee cannot manually release a payment hold from the notification. This responsibility lies with the expense auditor or the system based on receipt status.
Option D: The employee's supervisor does not have the authority to release payment holds from notifications.
Option E: While the Payables Manager can manage invoice holds in Payables, the release of payment holds on expense reports is specifically handled within the Expenses module by the expense auditor or automatically by the system.
Therefore, the correct methods to release payment holds on expense reports are through manual intervention by the expense auditor or automatic release by the system upon receipt or waiver of required documents.
NEW QUESTION # 20
You are trying to use the Match in Full option for a purchase order, but your search for the PO is returning no results.
Which two are the reasons for this?
- A. The match approval level is set to 3-way matching
- B. The Supplier or Purchase Order is set up for self-billing
- C. The Purchase Order is already partially matched to an invoice
- D. The match approval level is set to 4-way matching
Answer: B,C
Explanation:
Comprehensive and Detailed In-Depth Explanation:
In Oracle Financials Cloud, the Match in Full feature allows users to create invoices by matching the full amount of a purchase order (PO) efficiently. However, certain conditions can prevent a PO from appearing in the Match in Full search results.
Analysis of Each Option:
A: The match approval level is set to 4-way matching
* Explanation: The match approval level determines the matching requirements between the PO, receipt, inspection, and invoice. A 4-way matching requires that the PO, receipt, accepted quantities from inspection, and invoice quantities all match within defined tolerances before payment approval. This setting, however, does not impact the availability of the PO in the Match in Full search results.
Therefore, a 4-way matching configuration is not a reason for the PO not appearing in the search results.
B: The Supplier or Purchase Order is set up for self-billing
* Explanation: Self-billing arrangements mean that the buyer generates the invoice on behalf of the supplier. In such scenarios, the Match in Full feature is not applicable because the invoicing process is handled differently. As per Oracle documentation, "Match in Full can't be used in the following circumstances:... A supplier or the purchase order is set up for self-billing." docs.oracle.com Therefore, if the supplier or PO is configured for self-billing, the PO will not appear in the Match in Full search results.
C: The match approval level is set to 3-way matching
* Explanation: Similar to 4-way matching, a 3-way matching requires that the PO, receipt, and invoice quantities match within tolerances before payment approval. This setting ensures that the goods received and invoiced align with the PO terms. However, the match approval level, whether 3-way or 4- way, does not affect the PO's availability in the Match in Full search results. Thus, a 3-way matching configuration is not a reason for the PO not appearing in the search results.
D: The Purchase Order is already partially matched to an invoice
* Explanation: The Match in Full feature is designed for situations where the supplier sends an invoice for the full amount of the PO. If a PO has already been partially matched to an invoice, it indicates that some portions of the PO have been invoiced, and the remaining amounts do not represent the full PO value. According to Oracle documentation, "Match in Full can't be used in the following circumstances:... The purchase order has already been partially matched to an invoice." docs.oracle.com Therefore, a PO that has been partially matched will not appear in the Match in Full search results.
Conclusion:
The two reasons preventing the purchase order from appearing in the Match in Full search results are:
* B. The Supplier or Purchase Order is set up for self-billing
* D. The Purchase Order is already partially matched to an invoice
These conditions make the Match in Full feature inapplicable, thereby excluding the PO from the search results.
Reference:
Oracle Financials Cloud Documentation - Overview of Creating Invoices Using Match in Fullhttps://docs.
oracle.com/en/cloud/saas/financials/24b/fappp/overview-of-creating-invoices-using-match-in-full.html
NEW QUESTION # 21
Which two tools can you use to build layouts for BI Publisher reports?
- A. Report Developer
- B. Template Builder for Word
- C. Layout Editor
- D. BI Answers
- E. BI Composer
Answer: A,C
NEW QUESTION # 22
Which three options are available to filter data when you submit the Prepare Payables to Ledger Reconciliation Report?
- A. Natural Account
- B. Accounting Period
- C. Primary Ledger
- D. Business Unit
- E. Supplier
- F. Balancing Segment Value
Answer: B,D,F
Explanation:
Comprehensive and Detailed In-Depth Explanation:
The Prepare Payables to General Ledger Reconciliation process in Oracle Financials Cloud is essential for ensuring that your payables and general ledger data are aligned. When submitting this process, you have several parameters available to filter and select the specific data you need for reconciliation. The key parameters include:
* Business Unit (Option A):
* Purpose: Allows you to reconcile data for a specific business unit within your organization. This is particularly useful if your enterprise structure includes multiple business units and you need to focus on one at a time.
Reference: Prepare Payables to General Ledger Reconciliation
Accounting Period (Option B):
Purpose: Enables you to select the accounting period (either open or closed) for which you want to prepare the reconciliation data. This ensures that the report focuses on the transactions relevant to the specified time frame.
Reference: Prepare Payables to General Ledger Reconciliation
Balancing Segment Value (Option C):
Purpose: Allows you to filter the data by specific balancing segment values, which correspond to entities like companies or divisions within your chart of accounts. This is useful for reconciling data at a more granular level.
Reference: Prepare Payables to General Ledger Reconciliation
While options D (Supplier), E (Primary Ledger), and F (Natural Account) are important attributes within the payables and general ledger modules, they are not listed as direct filter parameters for the Prepare Payables to General Ledger Reconciliation process. Therefore, the correct answers are A. Business Unit, B.
Accounting Period, and C. Balancing Segment Value.
NEW QUESTION # 23
Your company requests you to establish Expense delegates to assist with the management of expenses.
Expense delegates will receive a digest notification for each employee they are a delegate for and can then take quick action to identify and fix pending expense items, including outstanding corporate card charges.
After you set up digest notifications, which corporate card charge statuses are included in the outstanding expense reports?
- A. Only Withdrawn
- B. Submitted and Saved
- C. Only Rejected
- D. Saved, Withdrawn, Rejected, or Returned
Answer: D
NEW QUESTION # 24
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